Today’s tutorial will focus on how to Embed a YouTube video to your presentation.

Lets begin!

• Go to the Office button located at the top left of the PowerPoint window
• Choose PowerPoint Options

• Look for the Popular section
• In that section look for “Show Developers tab in the Ribbon“
• When you have found it, tick that box and hit OK

Notice that now there is a new addition to your PowerPoint Ribbon, The Developer Tab.

• Go to the Developer tab
• Click the more controls button.

This will open a new window pane. In this window is a list of controls that can be added to the PowerPoint slide. The one we are looking for is called Shockwave Flash Object.

Once you find that option. Hit OK

This will add the Shockwave Flash Object option to the currently PowerPoint slide.

Now there is only one more thing to do and that is to actually add the YouTube video. To do this

• Right click the Shockwave Flash Object
• Go to Properties.

This will open a Window that allows you to change various setting, however the main ones that you should focus on are

Loop – Set this option to False. The reason for this is if the value remains at True. When the video is completed, it will begin again, continuing in a endless loop until the presenter switches to the next slide.

Playing – Leaving this option as True means that as soon as the slide is launched the embedded YouTube Video will automatically play. If you want to avoid that change the setting to False

Movie – This is where, the link to the YouTube video should be inserted.

Important

*** You must make these changes to the YouTube link or else it will not work!!!****

**http://www.youtube.com/watch?v=hChq5drjQl4** – Video created by Maniactive

• Delete “watch?”
• Replace “=” with “/”

So the new link should change from

**http://www.youtube.com/watch?v=hChq5drjQl4**

to

http://www.youtube.com/v/hChq5drjQl4

Then hit OK

Your slide now has the YouTube video embedded!! ENJOY!!

Lets begin

First you need to create a blank slide with the color background you would like to use.

Now create a table to contain all the necessary information

• Go to the Insert tab and select 6×6 table to be the size. This is the “official” size of the jeopardy board, however feel free to adjust as needed.

Next stretch the table so that it fits the PowerPoint slide.

As you can see the table doesn’t match the background, so to give it that jeopardy feel we need to fix this.

• Go to the Shape Fill button
• Choose the same color of your back ground

Here is a sample of how the the table should look.

Now in each section fill in the necessary information.

At this point you want to create the question slides. On each questions slide there should be 2 text boxes

• A question
• Amount the question is worth and the category. In this case “History 500“

Go back to the Jeopardy board slide.

• Highlight the dollar value
• Right Click
• Select Hyperlink

This will open a new window.

• Go to the Place in This Document section
• Select the question slide that you would like to go to when this dollar value is clicked.

For example, I want when the presenter clicks History $500 that the this takes them to the question slide “Who was the only US president not elected Present or Vice president?”

When this is done Hit OK

Now go to that question slide and select the text box with the category and dollar value. In this case “History 500″ . Create a Hyperlink for this text box that when clicked takes you back to the Jeopardy board slide.

The reason for this is when you are on the Jeopardy board slide and click History for $500 it takes you to this question slide. You now need a way to get back to that Jeopardy board slide, and this hyperlink will serve that purpose.

Now for the final step. As we know , during jeopardy when a questions is answered by a contestant that value is removed from the board.

We have to create the illusion that the question has been “removed” from the board. To do this we need to change the color of “Followed Hyperlinks” to match the color of the Jeopardy board.

To do this

• Go to the Design Tab
• Select Colors
• Choose Create New Theme Colors

This opens a new window. Go down to the Hyperlink and Followed Hyperlink colors.

• Change Hyperlink to the current color of your font. In my case Yellow
• Change Followed Hyper Link to the color of your background. In my case Blue
• Hit Save

This means that whenever you select one of the prices on the Jeopardy board. It will become Followed and blend in with the background.

Here is my example. Notice how the History 500 is no longer there…well it is actually there, it just blends with the background.

All done!!!

]]> http://www.powerpoint2007hints.com/2011/05/04/how-to-create-jeopardy-in-powerpoint-2007/feed/ 1 http://www.powerpoint2007hints.com/2010/10/14/how-to-rehearse-slide-timings-in-powerpoint-2007/ http://www.powerpoint2007hints.com/2010/10/14/how-to-rehearse-slide-timings-in-powerpoint-2007/#comments Thu, 14 Oct 2010 14:34:23 +0000 Meldun http://www.powerpoint2007hints.com/?p=115 Sometimes when creating a PowerPoint Presentation, It can be difficult to choose the right timing to give the presentation a natural, organic flow.

Lucky for us , PowerPoint 2007 has a rehearsal feature that allows the presenter to get a feel for how long the presentation is,  and sets the slide transition timings accordingly based on this.

The way PowerPoint does this, is by going through the presentation along with us. Each time the mouse is clicked to transition an item or slide, the timing can be recorded. This allows the presenter to get a better feel for how long each slide or item should be screen.

This helps to avoid one of the big mistakes of PowerPoint presentations,  spending too much time on one slide and boring the audience because of it!

So lets get right into the tutorial.

• Go to the Slide Show tab located in the PowerPoint ribbon
• Choose Rehearse Timings

This will begin the PowerPoint presentation but now their will be a Rehearsal dialog box.

As you progress through the presentation this dialog box will keep track of how long each slide is displayed. Which is each time you click the mouse or the Next button located in the Rehearsal dialog box.

Once this is done you will be  asked as if you would like to save these timings.

• Choosing Yes will assign each slide the timings from the Rehearsal
• Choosing No will cancel all the timings and allows you to redo the Rehearsal to perfect the timings.

Enjoy!

Follow these steps to create you very own PowerPoint 2007 Template

Step 1. Go to the View tab
Step 2. Click Slide Master

This is the area in which the slide master (template) is created.  This section allows you to customize  the template in various of way such as Background style, Font, Theme, and Slide Orientation.

Here are the customizations that can be made.

Change background

1. Select  Background Styles

In here there are various premade background styles that can be used. If you would like to create a background from scratch..

2. Choose Format Background

This will open a new window that allows more flexibility in the color scheme.

Solid Fill, With this option which ever color you choose the background color will be that color with no difference in shades or texture.

Gradient Fill, with this option you are able to giving your back ground a more interesting appearance by mixing shades, colors and patterns.

Picture or Texture Fill, This options allows you to add a image as the background or pattern as the background. Examples of these Patterns can be seen below.

Change Font

Another option you can add to the PowerPoint template is the default font used.

You do this by

• Going to the Edit Theme section
• Choosing Fonts.

There are a lot of aspects of the template that can be changed to meet your style and preference. In the image above are some of those options.

After all the changes, the final step is to save all your hard work as a PowerPoint Template.

• Go to the Office button
• Choose Save As

This will open a new window.

• Click the Save as type
• Choose PowerPoint Template.

Hit Save and your PowerPoint Template is all ready to go!

To access your template

• Go to the Office Menu
• Choose New
• Click My Templates and choose the template you just created

When you package a presentation, along with the PowerPoint Viewer,  fonts, music, images, and graphics are also included

So lets begin.

To Package a presentation for CD, follow these steps.

1. Click the Office button

2. Go to Publish

3.  Choose Package for CD

1. Firstly you want to name your CD preferably something short, easy to remember and related to the presentation that is being package.

2.  This step is optional. The current presentation will be added to the package. If you would like to add more presentations to the package choose to Add Files

If you choose to skip Step 2. simply click Copy to CD and your done

If you chose to go with Step 2.  Select the files to be added. This will open a new window. This window shows all the presentation to be added and also in what order that they will played in.

This can be re -ordered by clicking the up and down arrows.

To finish the packaging process simply click Copy to CD , however before doing that there are Packaging options available, that can be viewed by clicking Options

The viewer Package refers to the PowerPoint Viewer that will be included when the presentation gets packaged.

1.  Play all presentations automatically in the specified order.

When the CD is inserted into the computer. The presentation will be played automatically and in the order specified earlier.

2. Play only the first presentation automatically.

The first presentation on the list will be played only. The other presentations will only be played when selected by the user.

3. Let the user select which presentation to view.

The user will select from a list of presentation which to be viewed

4. Don’t play the CD automatically.

Normally when the CD is inserted, the presentation will play automatically however in this case the user will have to access the CD manually and launch the presentation.

There is also an option to protect the privacy of the presentation by adding a password.

Password to open each presentation

When a user attempts to open the presentation a password will be required otherwise the presentation will not launch.

Password to Modify each presentation

After the presentation has been launch, If the user attempts to change an aspect of the presentation such as content or graphics a password will be required.

And that’s everything you need to know about Packaging a Presentation for CD in PowerPoint 2007!

For example, a presentation has a total of 5 slides

Group A can be shown only slides 1 , 3, and 5

Group B can be shown only slides 1, 2 and 4

To create a custom show, follow these steps:

Step 1. Go to the Slide show tab

Step 2. Click Custom Slide Show

Step 3. Choose New

Step 4.Type a name for the Custom Show in this area.

Step 5. Choose which slides to add to the Custom Show

Step 6. Click Add then Ok

The Custom Show has now been created.  To access the Custom Show simply

Step 1. Go to the Slide show tab

Step 2. Click Custom Slide Show

Step 3. Choose the Custom show

Step 4. Click Show

This will begin the presentation!

In this section you deal with the position in which you would like the countdown timer to be placed, the font, style and general look of the timer.

For the this tutorial I decided to keep it simple, making it easier to follow

Step 1. Go to the Insert tab

Step 2. Choose Text Box

Step 3. Select the Text Box position

.

Step 4. Go to the Animations Tab

Step 5. Choose Custom Animation

Step 6. Choose a Exit effect

I choose the Box effect but it doesn’t matter what is chosen its personal preference

Step 7. Change the time located in the Automatically After section

The amount of time you want to place here is seconds, so for example in this case I put 1second. What this means is every second the slide will switch to a new slide.

Why is this important? You will see as we continue

The next step is to duplicate the original slide 5 times. The reasoning for this is each slide represents one second of the countdown so 5 – 4- 3- 2- 1.

After you have duplicated the slides, make sure the first slide’s text box has the largest number then change the number in the text box for the other slides so that it counts down.

In this case my first slide text box contains 05 and the following has 04, then 03, and so forth.

After youve done this your countdown timer is done. Go ahead give it a try. You can experiment with other backgrounds, transition, etc to see which best fits you.

One of the features of PowerPoint is the abilty to create a motion path. A motion path is simply a path an object follows as it goes from Point A to Point B.

First select the object that you would like the PowerPoint motion path to be applied to.

Step 1. Go to the Animations Tab

Step 2. Click Custom Animation

This will open a new section called Custom Animation located at the right side of the PowerPoint presentation.

There are preset motion paths that can be chosen  or a motion path can be completely customized.

After a path selection you will be able to apply that path to the object. Below are some examples of what the path will look like.

Note: The lines will not appear on the slide

Custom Path – Line

Custom Path – Scribble

To see the motion path in action, click play located below the Custom Animation Task pane.

Your done! The PowerPoint motion path is now part of the presentation

If your using PowerPoint 2007, to add multiple slide masters follow these steps:

Step 1. Go to the View tab

Step 2. Click Slide Master

IMPORTANT: Before you do Step 3. be sure to click below the final slide of the current master. If you do not the Step 3. will replace your current master and not add a new one.

Step 3. Choosing Insert Slide Master, adds a Master that has no theme.

Choosing Theme allows you to pick a premade theme for the Master

Close the Master view.

The Master is now added to your PowerPoint presentation, to access it. Go to New slide located under the Home tab. The new slide master will be available there

Step 1. Go to the newly appeared Options tab, below Sound tools

Step 2. Set the Play sound to Play across slides.

Step 3. This step is incase your presentation runs longer than the sound. If it does the sound will be looped and start from the beginning.

Your all done.

Is there a way around this? Of course there is!

Insert the text box into the slide and format that text box the way you want ALL future text boxes to be formatted . After you’ve done that follow these steps.

Step 1. Right click the border of the text box
Step 2. This will open a new menu. Choose the Set as Default text box option

The properties of this text box will be applied to all text boxes you make in the future, but will not be applied to text boxes already created.

]]> http://www.powerpoint2007hints.com/2009/12/14/change-the-default-font-in-powerpoint-2007/feed/ 2 http://www.powerpoint2007hints.com/2009/12/11/how-to-convert-powerpoint-to-word/ http://www.powerpoint2007hints.com/2009/12/11/how-to-convert-powerpoint-to-word/#comments Fri, 11 Dec 2009 21:42:34 +0000 Meldun http://www.powerpoint2007hints.com/?p=18 Converting a PowerPoint to a Microsoft Word document is a simple task, which will be show to you in this tutorial. This is another way to provide handouts to your audience and also decreases the size of your presentation if you wanted to email it to a colleague or friend to review the content of your presentation.

Step 1. Click the Office button located at the top left of your PowerPoint
Presentation

Step 2. Go to Publish

Step 3. Choose Create Handouts in Microsoft Office Word

Step 4. A new window will open, You can now choose how to have your slides viewed in Microsoft Word.

Hit Ok, Microsoft Word will open and begin to load your PowerPoint slides into it, based on the selection made in step 4. This may take a while depending on the size of your presentation.

Step 1. Go to the Animations tab
Step 2. Tick the Automatically after option, then type in how long you would like for the slide to be shown before the transitioning to the next.
Step 3. click Apply to All, this will make ALL your slides transition automatically based on how much time you choose in step 2.