Today’s tutorial will focus on how to Embed a YouTube video to your presentation.

Lets begin!

• Go to the Office button located at the top left of the PowerPoint window
• Choose PowerPoint Options

• Look for the Popular section
• In that section look for “Show Developers tab in the Ribbon“
• When you have found it, tick that box and hit OK

Notice that now there is a new addition to your PowerPoint Ribbon, The Developer Tab.

• Go to the Developer tab
• Click the more controls button.

This will open a new window pane. In this window is a list of controls that can be added to the PowerPoint slide. The one we are looking for is called Shockwave Flash Object.

Once you find that option. Hit OK

This will add the Shockwave Flash Object option to the currently PowerPoint slide.

Now there is only one more thing to do and that is to actually add the YouTube video. To do this

• Right click the Shockwave Flash Object
• Go to Properties.

This will open a Window that allows you to change various setting, however the main ones that you should focus on are

Loop – Set this option to False. The reason for this is if the value remains at True. When the video is completed, it will begin again, continuing in a endless loop until the presenter switches to the next slide.

Playing – Leaving this option as True means that as soon as the slide is launched the embedded YouTube Video will automatically play. If you want to avoid that change the setting to False

Movie – This is where, the link to the YouTube video should be inserted.

Important

*** You must make these changes to the YouTube link or else it will not work!!!****

**http://www.youtube.com/watch?v=hChq5drjQl4** – Video created by Maniactive

• Delete “watch?”
• Replace “=” with “/”

So the new link should change from

**http://www.youtube.com/watch?v=hChq5drjQl4**

to

http://www.youtube.com/v/hChq5drjQl4

Then hit OK

Your slide now has the YouTube video embedded!! ENJOY!!

Today’s tutorial shows you how to Create a Basic Timeline in PowerPoint 2007.

• Go to the Insert Tab
• Choose the SmartArt option

This will open a new window pane called Choose a SmartArt Graphic.

• Select the Process option
• Choose Basic Timeline and hit Ok

Once that is done the Basic Timeline is added to the PowerPoint slide. Located at the left of the Timeline is bullet points. It is these bullets that will represent the different points in the Timeline.

If you were to delete a bullet point, the time line  adjusts by removing that point, as seen below.

If you add a bullet point the timeline adjusts by adding another point, as seen below

Once you have the perfect amount of points just click anywhere else on the slide to remove the configuration window and BAM! you..are…all…done!

To save you presentation in the standard format, simply go to the Office Button located at the top left, then choose Save.

However to save the presentation in other formats, instead of going to save, go to Save as

There are multiple formats that the presentation can be saved as.

PowerPoint Presentation

This is the default format, the presentation will be saved as a PowerPoint 2007 file.

PowerPoint Show

In this format when the PowerPoint file is launched the presentation will automatically start.

PowerPoint 97-2003 Presentation

This means that the file will be saved in an older format, increasing the presentations compatibility with older version of PowerPoint.

PDF or XPS

This format is entirely different from PowerPoint meaning that when the save file is launched, it will be launched in a PDF/XPS viewer. The reason for saving the presentation in this format, is to ensure your printed or viewed file keeps the original formatting.

Lets begin

First you need to create a blank slide with the color background you would like to use.

Now create a table to contain all the necessary information

• Go to the Insert tab and select 6×6 table to be the size. This is the “official” size of the jeopardy board, however feel free to adjust as needed.

Next stretch the table so that it fits the PowerPoint slide.

As you can see the table doesn’t match the background, so to give it that jeopardy feel we need to fix this.

• Go to the Shape Fill button
• Choose the same color of your back ground

Here is a sample of how the the table should look.

Now in each section fill in the necessary information.

At this point you want to create the question slides. On each questions slide there should be 2 text boxes

• A question
• Amount the question is worth and the category. In this case “History 500“

Go back to the Jeopardy board slide.

• Highlight the dollar value
• Right Click
• Select Hyperlink

This will open a new window.

• Go to the Place in This Document section
• Select the question slide that you would like to go to when this dollar value is clicked.

For example, I want when the presenter clicks History $500 that the this takes them to the question slide “Who was the only US president not elected Present or Vice president?”

When this is done Hit OK

Now go to that question slide and select the text box with the category and dollar value. In this case “History 500″ . Create a Hyperlink for this text box that when clicked takes you back to the Jeopardy board slide.

The reason for this is when you are on the Jeopardy board slide and click History for $500 it takes you to this question slide. You now need a way to get back to that Jeopardy board slide, and this hyperlink will serve that purpose.

Now for the final step. As we know , during jeopardy when a questions is answered by a contestant that value is removed from the board.

We have to create the illusion that the question has been “removed” from the board. To do this we need to change the color of “Followed Hyperlinks” to match the color of the Jeopardy board.

To do this

• Go to the Design Tab
• Select Colors
• Choose Create New Theme Colors

This opens a new window. Go down to the Hyperlink and Followed Hyperlink colors.

• Change Hyperlink to the current color of your font. In my case Yellow
• Change Followed Hyper Link to the color of your background. In my case Blue
• Hit Save

This means that whenever you select one of the prices on the Jeopardy board. It will become Followed and blend in with the background.

Here is my example. Notice how the History 500 is no longer there…well it is actually there, it just blends with the background.

All done!!!

]]> http://www.powerpoint2007hints.com/2011/05/04/how-to-create-jeopardy-in-powerpoint-2007/feed/ 6 http://www.powerpoint2007hints.com/2011/04/29/change-hyperlink-color-in-powerpoint-2007/ http://www.powerpoint2007hints.com/2011/04/29/change-hyperlink-color-in-powerpoint-2007/#comments Fri, 29 Apr 2011 19:11:19 +0000 Meldun http://www.powerpoint2007hints.com/?p=188 Hyperlink are used in presentations when the presenter wants to connect a slide, email address, webpage or file by adding a link in the slide. This link can be done via a picture, graph, text or object. In today’s PowerPoint tutorial however we will be focused on hyperlinks done through text and how to change the color.

Lets begin.

Below shows the current color of the hyperlink in my presentation. In this case the link feels a bit dark and may be difficult for the audience to see. So lets change it to a brighter color so it stands out.

To change this

• Go to the Design Tab located in the Microsoft Office Ribbon

• Choose the Colors button

This will open a drop down menu.

• Click the  Create New Theme Colors option
  

A new window pane will appear. It is in this window that the color of the hyperlink can be changed.

• Scroll down to the Hyperlink option and change the color to the color of your choice. Then hit Save.

Here is a example of the new Hyperlink color. It stands out a more than the previous color.

Done! Let me know if you have any other questions

Go to the Insert Tab located in Microsoft Office Ribbon then choose the SmartArt option

This will open a new window that allows you to choose a variety of SmartArt graphics.

Go to the Relationship section and scroll down until you see the Basic Venn diagram image. Click the image and hit OK

This will add a Venn diagram to the current PowerPoint slide. The content of the Venn diagram can be edited in the window on the left side. The size and positioning of the Diagram can also be altered here .

Adding another bullet point will increase the amount of Venn Diagram circles

Removing a bullet point will remove a Venn diagram circle.

This is pretty much all you need to know to create a Venn Diagram. If you were interested in changing the visual appearance this section allows the user to change the look of the diagram and even preview what the result would look like.

Done!

This PowerPoint 2007 tutorial will show you how to remove the background graphics so that these kind of problems can be avoided.

For those that are not sure what the background graphic is. I have highlighted the graphic in the presentation below.

There are 2 ways to remove this. The first method is to

• Right click anywhere on the slide
• Choose the Format Background option at the bottom of the drop down menu

This will cause a new window pane to appear called Format Background

In the Fill section tick the Hide Background graphics

Ticking this option automatically removes the background graphic of the current slide, however if you want to remove the background image for all the slides. Simply click Apply to All

Below is how the image looks without the background graphic.

The 2nd method for Hiding a PowerPoint Background graphic is

• Go to the Design tab located in the Microsoft Ribbon
• Tick Hide Background Graphics option

Take note. This will only remove the graphic for the currently selected slide and not all the slides. The only way to remove graphics from all slides is to do the first method.

All done!!

“If you are given instructions to resize clip art to a specific size (resize a star to 3 inches by 2.5 inches) how do you do this?”

Once the clip art has been inserted into the slide follow these steps.

Step 1. Double click the Clip Art

Step 2. This will open a new tab that wasn’t available before, go to this tab

Step 3. In the size section, this is where you can specifically change the size of the Clip Art, whether it be by 3 inches by 2.5 inches or even 100 inches by 100 inches.

Hopefully this helps you with your question!

Firstly select the slide that the picture will be inserted on. Once this is done

• Go to the Insert Tab
• Choose Picture

This will open a new window, which allows the user to select which image to add to the presentation. This can be done by either double clicking the image or clicking the image once and choosing insert

Take note that if the image is too large, PowerPoint will resize the image to fit the slide.

Here an example of an inserted image.

All done!

• To begin, go to the Office Button located at the top left of  PowerPoint.
• Highlight the Print option

This will provide you with 3 options

• Print, This will open a new window that allows you make changes to the way the presentation is printed which I will get into later. Another way to get this window is to hit CTRL + P on your keyboard.

• Quick Print, This will cause the presentation to print right away. You will not be able to make any changes so be cautious when using this option.

• Print Preview, This options allows the user to take quick look at how the presentation will look when printed and also make quick changes to the slides.

1. This opens a drop down menu that allows you to choose  which printer to have the presentation printed at.

2 . If you would like to have multiple copies of the presentation this is the option to look for, simply change the Number of copies to the amount that you would like to be printed.
3. This section allows you to be very specific in what you’d like to be printed.

So for example if you would like only the slide currently being viewed, simply Current Slide and hit OK.

Another example is that if you would like to print only slides 1, 5 and 6. Choose Slides and type in the box 1,3,5

4. This is where you decide how you would like the presentation to be printed.

There are 4 options

5. This options allows the user to place frames around the printed slides in Handouts view and also to scale the printout to fit any paper that may be used.

6. This option lets you to take a look at how the printout will look before printing, which is great way to save trees!

Once your satisfied with your options just hit OK and the presentation will be in your hands before you know it.

Lucky for us , PowerPoint 2007 has a rehearsal feature that allows the presenter to get a feel for how long the presentation is,  and sets the slide transition timings accordingly based on this.

The way PowerPoint does this, is by going through the presentation along with us. Each time the mouse is clicked to transition an item or slide, the timing can be recorded. This allows the presenter to get a better feel for how long each slide or item should be screen.

This helps to avoid one of the big mistakes of PowerPoint presentations,  spending too much time on one slide and boring the audience because of it!

So lets get right into the tutorial.

• Go to the Slide Show tab located in the PowerPoint ribbon
• Choose Rehearse Timings

This will begin the PowerPoint presentation but now their will be a Rehearsal dialog box.

As you progress through the presentation this dialog box will keep track of how long each slide is displayed. Which is each time you click the mouse or the Next button located in the Rehearsal dialog box.

Once this is done you will be  asked as if you would like to save these timings.

• Choosing Yes will assign each slide the timings from the Rehearsal
• Choosing No will cancel all the timings and allows you to redo the Rehearsal to perfect the timings.

Enjoy!

Follow these steps to create you very own PowerPoint 2007 Template

Step 1. Go to the View tab
Step 2. Click Slide Master

This is the area in which the slide master (template) is created.  This section allows you to customize  the template in various of way such as Background style, Font, Theme, and Slide Orientation.

Here are the customizations that can be made.

Change background

1. Select  Background Styles

In here there are various premade background styles that can be used. If you would like to create a background from scratch..

2. Choose Format Background

This will open a new window that allows more flexibility in the color scheme.

Solid Fill, With this option which ever color you choose the background color will be that color with no difference in shades or texture.

Gradient Fill, with this option you are able to giving your back ground a more interesting appearance by mixing shades, colors and patterns.

Picture or Texture Fill, This options allows you to add a image as the background or pattern as the background. Examples of these Patterns can be seen below.

Change Font

Another option you can add to the PowerPoint template is the default font used.

You do this by

• Going to the Edit Theme section
• Choosing Fonts.

There are a lot of aspects of the template that can be changed to meet your style and preference. In the image above are some of those options.

After all the changes, the final step is to save all your hard work as a PowerPoint Template.

• Go to the Office button
• Choose Save As

This will open a new window.

• Click the Save as type
• Choose PowerPoint Template.

Hit Save and your PowerPoint Template is all ready to go!

To access your template

• Go to the Office Menu
• Choose New
• Click My Templates and choose the template you just created

When you package a presentation, along with the PowerPoint Viewer,  fonts, music, images, and graphics are also included

So lets begin.

To Package a presentation for CD, follow these steps.

1. Click the Office button

2. Go to Publish

3.  Choose Package for CD

1. Firstly you want to name your CD preferably something short, easy to remember and related to the presentation that is being package.

2.  This step is optional. The current presentation will be added to the package. If you would like to add more presentations to the package choose to Add Files

If you choose to skip Step 2. simply click Copy to CD and your done

If you chose to go with Step 2.  Select the files to be added. This will open a new window. This window shows all the presentation to be added and also in what order that they will played in.

This can be re -ordered by clicking the up and down arrows.

To finish the packaging process simply click Copy to CD , however before doing that there are Packaging options available, that can be viewed by clicking Options

The viewer Package refers to the PowerPoint Viewer that will be included when the presentation gets packaged.

1.  Play all presentations automatically in the specified order.

When the CD is inserted into the computer. The presentation will be played automatically and in the order specified earlier.

2. Play only the first presentation automatically.

The first presentation on the list will be played only. The other presentations will only be played when selected by the user.

3. Let the user select which presentation to view.

The user will select from a list of presentation which to be viewed

4. Don’t play the CD automatically.

Normally when the CD is inserted, the presentation will play automatically however in this case the user will have to access the CD manually and launch the presentation.

There is also an option to protect the privacy of the presentation by adding a password.

Password to open each presentation

When a user attempts to open the presentation a password will be required otherwise the presentation will not launch.

Password to Modify each presentation

After the presentation has been launch, If the user attempts to change an aspect of the presentation such as content or graphics a password will be required.

And that’s everything you need to know about Packaging a Presentation for CD in PowerPoint 2007!