Today’s tutorial will focus on how to Embed a YouTube video to your presentation.

Lets begin!

• Go to the Office button located at the top left of the PowerPoint window
• Choose PowerPoint Options

• Look for the Popular section
• In that section look for “Show Developers tab in the Ribbon“
• When you have found it, tick that box and hit OK

Notice that now there is a new addition to your PowerPoint Ribbon, The Developer Tab.

• Go to the Developer tab
• Click the more controls button.

This will open a new window pane. In this window is a list of controls that can be added to the PowerPoint slide. The one we are looking for is called Shockwave Flash Object.

Once you find that option. Hit OK

This will add the Shockwave Flash Object option to the currently PowerPoint slide.

Now there is only one more thing to do and that is to actually add the YouTube video. To do this

• Right click the Shockwave Flash Object
• Go to Properties.

This will open a Window that allows you to change various setting, however the main ones that you should focus on are

Loop – Set this option to False. The reason for this is if the value remains at True. When the video is completed, it will begin again, continuing in a endless loop until the presenter switches to the next slide.

Playing – Leaving this option as True means that as soon as the slide is launched the embedded YouTube Video will automatically play. If you want to avoid that change the setting to False

Movie – This is where, the link to the YouTube video should be inserted.

Important

*** You must make these changes to the YouTube link or else it will not work!!!****

**http://www.youtube.com/watch?v=hChq5drjQl4** – Video created by Maniactive

• Delete “watch?”
• Replace “=” with “/”

So the new link should change from

**http://www.youtube.com/watch?v=hChq5drjQl4**

to

http://www.youtube.com/v/hChq5drjQl4

Then hit OK

Your slide now has the YouTube video embedded!! ENJOY!!

To save you presentation in the standard format, simply go to the Office Button located at the top left, then choose Save.

However to save the presentation in other formats, instead of going to save, go to Save as

There are multiple formats that the presentation can be saved as.

PowerPoint Presentation

This is the default format, the presentation will be saved as a PowerPoint 2007 file.

PowerPoint Show

In this format when the PowerPoint file is launched the presentation will automatically start.

PowerPoint 97-2003 Presentation

This means that the file will be saved in an older format, increasing the presentations compatibility with older version of PowerPoint.

PDF or XPS

This format is entirely different from PowerPoint meaning that when the save file is launched, it will be launched in a PDF/XPS viewer. The reason for saving the presentation in this format, is to ensure your printed or viewed file keeps the original formatting.

Lets begin

First you need to create a blank slide with the color background you would like to use.

Now create a table to contain all the necessary information

• Go to the Insert tab and select 6×6 table to be the size. This is the “official” size of the jeopardy board, however feel free to adjust as needed.

Next stretch the table so that it fits the PowerPoint slide.

As you can see the table doesn’t match the background, so to give it that jeopardy feel we need to fix this.

• Go to the Shape Fill button
• Choose the same color of your back ground

Here is a sample of how the the table should look.

Now in each section fill in the necessary information.

At this point you want to create the question slides. On each questions slide there should be 2 text boxes

• A question
• Amount the question is worth and the category. In this case “History 500“

Go back to the Jeopardy board slide.

• Highlight the dollar value
• Right Click
• Select Hyperlink

This will open a new window.

• Go to the Place in This Document section
• Select the question slide that you would like to go to when this dollar value is clicked.

For example, I want when the presenter clicks History $500 that the this takes them to the question slide “Who was the only US president not elected Present or Vice president?”

When this is done Hit OK

Now go to that question slide and select the text box with the category and dollar value. In this case “History 500″ . Create a Hyperlink for this text box that when clicked takes you back to the Jeopardy board slide.

The reason for this is when you are on the Jeopardy board slide and click History for $500 it takes you to this question slide. You now need a way to get back to that Jeopardy board slide, and this hyperlink will serve that purpose.

Now for the final step. As we know , during jeopardy when a questions is answered by a contestant that value is removed from the board.

We have to create the illusion that the question has been “removed” from the board. To do this we need to change the color of “Followed Hyperlinks” to match the color of the Jeopardy board.

To do this

• Go to the Design Tab
• Select Colors
• Choose Create New Theme Colors

This opens a new window. Go down to the Hyperlink and Followed Hyperlink colors.

• Change Hyperlink to the current color of your font. In my case Yellow
• Change Followed Hyper Link to the color of your background. In my case Blue
• Hit Save

This means that whenever you select one of the prices on the Jeopardy board. It will become Followed and blend in with the background.

Here is my example. Notice how the History 500 is no longer there…well it is actually there, it just blends with the background.

All done!!!

]]> http://www.powerpoint2007hints.com/2011/05/04/how-to-create-jeopardy-in-powerpoint-2007/feed/ 1 http://www.powerpoint2007hints.com/2011/04/21/create-a-venn-diagram-in-powerpoint-2007/ http://www.powerpoint2007hints.com/2011/04/21/create-a-venn-diagram-in-powerpoint-2007/#comments Thu, 21 Apr 2011 18:17:17 +0000 Meldun http://www.powerpoint2007hints.com/?p=177 A Venn diagram is used to show multiple groups of sets  and the possible relations with one another. This type of information can be important when demonstrating information to viewers via your presentation. So today we will focus on how to create a Venn diagram in PowerPoint 2007.

Go to the Insert Tab located in Microsoft Office Ribbon then choose the SmartArt option

This will open a new window that allows you to choose a variety of SmartArt graphics.

Go to the Relationship section and scroll down until you see the Basic Venn diagram image. Click the image and hit OK

This will add a Venn diagram to the current PowerPoint slide. The content of the Venn diagram can be edited in the window on the left side. The size and positioning of the Diagram can also be altered here .

Adding another bullet point will increase the amount of Venn Diagram circles

Removing a bullet point will remove a Venn diagram circle.

This is pretty much all you need to know to create a Venn Diagram. If you were interested in changing the visual appearance this section allows the user to change the look of the diagram and even preview what the result would look like.

Done!

This PowerPoint 2007 tutorial will show you how to remove the background graphics so that these kind of problems can be avoided.

For those that are not sure what the background graphic is. I have highlighted the graphic in the presentation below.

There are 2 ways to remove this. The first method is to

• Right click anywhere on the slide
• Choose the Format Background option at the bottom of the drop down menu

This will cause a new window pane to appear called Format Background

In the Fill section tick the Hide Background graphics

Ticking this option automatically removes the background graphic of the current slide, however if you want to remove the background image for all the slides. Simply click Apply to All

Below is how the image looks without the background graphic.

The 2nd method for Hiding a PowerPoint Background graphic is

• Go to the Design tab located in the Microsoft Ribbon
• Tick Hide Background Graphics option

Take note. This will only remove the graphic for the currently selected slide and not all the slides. The only way to remove graphics from all slides is to do the first method.

All done!!

“If you are given instructions to resize clip art to a specific size (resize a star to 3 inches by 2.5 inches) how do you do this?”

Once the clip art has been inserted into the slide follow these steps.

Step 1. Double click the Clip Art

Step 2. This will open a new tab that wasn’t available before, go to this tab

Step 3. In the size section, this is where you can specifically change the size of the Clip Art, whether it be by 3 inches by 2.5 inches or even 100 inches by 100 inches.

Hopefully this helps you with your question!

Firstly select the slide that the picture will be inserted on. Once this is done

• Go to the Insert Tab
• Choose Picture

This will open a new window, which allows the user to select which image to add to the presentation. This can be done by either double clicking the image or clicking the image once and choosing insert

Take note that if the image is too large, PowerPoint will resize the image to fit the slide.

Here an example of an inserted image.

All done!

• To begin, go to the Office Button located at the top left of  PowerPoint.
• Highlight the Print option

This will provide you with 3 options

• Print, This will open a new window that allows you make changes to the way the presentation is printed which I will get into later. Another way to get this window is to hit CTRL + P on your keyboard.

• Quick Print, This will cause the presentation to print right away. You will not be able to make any changes so be cautious when using this option.

• Print Preview, This options allows the user to take quick look at how the presentation will look when printed and also make quick changes to the slides.

1. This opens a drop down menu that allows you to choose  which printer to have the presentation printed at.

2 . If you would like to have multiple copies of the presentation this is the option to look for, simply change the Number of copies to the amount that you would like to be printed.
3. This section allows you to be very specific in what you’d like to be printed.

So for example if you would like only the slide currently being viewed, simply Current Slide and hit OK.

Another example is that if you would like to print only slides 1, 5 and 6. Choose Slides and type in the box 1,3,5

4. This is where you decide how you would like the presentation to be printed.

There are 4 options

5. This options allows the user to place frames around the printed slides in Handouts view and also to scale the printout to fit any paper that may be used.

6. This option lets you to take a look at how the printout will look before printing, which is great way to save trees!

Once your satisfied with your options just hit OK and the presentation will be in your hands before you know it.

For example, a presentation has a total of 5 slides

Group A can be shown only slides 1 , 3, and 5

Group B can be shown only slides 1, 2 and 4

To create a custom show, follow these steps:

Step 1. Go to the Slide show tab

Step 2. Click Custom Slide Show

Step 3. Choose New

Step 4.Type a name for the Custom Show in this area.

Step 5. Choose which slides to add to the Custom Show

Step 6. Click Add then Ok

The Custom Show has now been created.  To access the Custom Show simply

Step 1. Go to the Slide show tab

Step 2. Click Custom Slide Show

Step 3. Choose the Custom show

Step 4. Click Show

This will begin the presentation!

To do this, follow these steps.

Go to the the insert tab and click the Chart option

This will open a new window that will provide you with a list of options for chart types such as Column, Line, Pie, etc.

After selecting a chart type, the chart will be inserted into the slide. Microsoft Excel will be loaded allowing the user to change the data and thus affecting the chart.

After data is enter/manipulated simply close Microsoft Excel and  your done!

To Rotate and/or Flip Objects in PowerPoint 2007. Go to the Home tab located in the PowerPoint ribbon.

Choose the Arrange option located in the drawing section.

This will open a drop down menu. Go to the rotate option located below the Position objections category. It is in this area that the object can be rotated along with being flipped.

The other method for rotating a object to click on the object followed by clicking and holding on the green circle located at the top of the object and rotating .

If your looking for precision, In the arrange drop down menu go to the More Rotate Options.

This will open a new window that will allow the user to precisely put in the degree of rotation for the object.

Office Button, is located in top left of your PowerPoint 2007 program. Replacing the File Menu button  found in older versions of PowerPoint.  This button contains the basic commands such as creating a new PowerPoint, opening a file, printing saving and more.

Ribbon, This section will contain everything needed for a user to complete the PowerPoint Presentation. These features range from Inserting an image to formatting your text and objects.

Slide Pane, In this area slides are created and modified.

Slide tab, allows you to preview what the presentation will look like through use of thumbnails. Creating of new slides and changing the order of the slides can also be done here.

Notes Pane, is an area which allows you to enter speaker notes to help you remember key points during the presentation.

]]> http://www.powerpoint2007hints.com/2010/06/11/the-powerpoint-2007-interface/feed/ 0 http://www.powerpoint2007hints.com/2010/04/22/customizing-the-quick-access-toolbar/ http://www.powerpoint2007hints.com/2010/04/22/customizing-the-quick-access-toolbar/#comments Thu, 22 Apr 2010 18:02:45 +0000 Meldun http://www.powerpoint2007hints.com/?p=41 The Quick Access Toolbar is located above the Microsoft Ribbon. It contains the most commonly used functions to provide you with much more accessibility.

This tutorial will focus on the PowerPoint Toolbar, but same steps can be applied to other Microsoft Suite programs.

This toolbar  can also be customized  to suit the needs of the user, i.e adding and removing commands. To do this, simply click the downward arrow.  The drop down menu will contain the following commands.

Adding a Quick Access Command

To add a command to the Quick Access Toolbar you would simply click its name. This will cause a check mark to appear to the left confirming that the command is currently added.

Removing a Quick Access Command

Similar to adding a command you would uncheck the command by clicking its name, this will remove the command from the Quick Access Toolbar.