To save you presentation in the standard format, simply go to the Office Button located at the top left, then choose Save.

However to save the presentation in other formats, instead of going to save, go to Save as

There are multiple formats that the presentation can be saved as.

PowerPoint Presentation

This is the default format, the presentation will be saved as a PowerPoint 2007 file.

PowerPoint Show

In this format when the PowerPoint file is launched the presentation will automatically start.

PowerPoint 97-2003 Presentation

This means that the file will be saved in an older format, increasing the presentations compatibility with older version of PowerPoint.

PDF or XPS

This format is entirely different from PowerPoint meaning that when the save file is launched, it will be launched in a PDF/XPS viewer. The reason for saving the presentation in this format, is to ensure your printed or viewed file keeps the original formatting.

Lets begin.

Below shows the current color of the hyperlink in my presentation. In this case the link feels a bit dark and may be difficult for the audience to see. So lets change it to a brighter color so it stands out.

To change this

• Go to the Design Tab located in the Microsoft Office Ribbon

• Choose the Colors button

This will open a drop down menu.

• Click the  Create New Theme Colors option
  

A new window pane will appear. It is in this window that the color of the hyperlink can be changed.

• Scroll down to the Hyperlink option and change the color to the color of your choice. Then hit Save.

Here is a example of the new Hyperlink color. It stands out a more than the previous color.

Done! Let me know if you have any other questions

“If you are given instructions to resize clip art to a specific size (resize a star to 3 inches by 2.5 inches) how do you do this?”

Once the clip art has been inserted into the slide follow these steps.

Step 1. Double click the Clip Art

Step 2. This will open a new tab that wasn’t available before, go to this tab

Step 3. In the size section, this is where you can specifically change the size of the Clip Art, whether it be by 3 inches by 2.5 inches or even 100 inches by 100 inches.

Hopefully this helps you with your question!

• To begin, go to the Office Button located at the top left of  PowerPoint.
• Highlight the Print option

This will provide you with 3 options

• Print, This will open a new window that allows you make changes to the way the presentation is printed which I will get into later. Another way to get this window is to hit CTRL + P on your keyboard.

• Quick Print, This will cause the presentation to print right away. You will not be able to make any changes so be cautious when using this option.

• Print Preview, This options allows the user to take quick look at how the presentation will look when printed and also make quick changes to the slides.

1. This opens a drop down menu that allows you to choose  which printer to have the presentation printed at.

2 . If you would like to have multiple copies of the presentation this is the option to look for, simply change the Number of copies to the amount that you would like to be printed.
3. This section allows you to be very specific in what you’d like to be printed.

So for example if you would like only the slide currently being viewed, simply Current Slide and hit OK.

Another example is that if you would like to print only slides 1, 5 and 6. Choose Slides and type in the box 1,3,5

4. This is where you decide how you would like the presentation to be printed.

There are 4 options

5. This options allows the user to place frames around the printed slides in Handouts view and also to scale the printout to fit any paper that may be used.

6. This option lets you to take a look at how the printout will look before printing, which is great way to save trees!

Once your satisfied with your options just hit OK and the presentation will be in your hands before you know it.

Lucky for us , PowerPoint 2007 has a rehearsal feature that allows the presenter to get a feel for how long the presentation is,  and sets the slide transition timings accordingly based on this.

The way PowerPoint does this, is by going through the presentation along with us. Each time the mouse is clicked to transition an item or slide, the timing can be recorded. This allows the presenter to get a better feel for how long each slide or item should be screen.

This helps to avoid one of the big mistakes of PowerPoint presentations,  spending too much time on one slide and boring the audience because of it!

So lets get right into the tutorial.

• Go to the Slide Show tab located in the PowerPoint ribbon
• Choose Rehearse Timings

This will begin the PowerPoint presentation but now their will be a Rehearsal dialog box.

As you progress through the presentation this dialog box will keep track of how long each slide is displayed. Which is each time you click the mouse or the Next button located in the Rehearsal dialog box.

Once this is done you will be  asked as if you would like to save these timings.

• Choosing Yes will assign each slide the timings from the Rehearsal
• Choosing No will cancel all the timings and allows you to redo the Rehearsal to perfect the timings.

Enjoy!

Follow these steps to create you very own PowerPoint 2007 Template

Step 1. Go to the View tab
Step 2. Click Slide Master

This is the area in which the slide master (template) is created.  This section allows you to customize  the template in various of way such as Background style, Font, Theme, and Slide Orientation.

Here are the customizations that can be made.

Change background

1. Select  Background Styles

In here there are various premade background styles that can be used. If you would like to create a background from scratch..

2. Choose Format Background

This will open a new window that allows more flexibility in the color scheme.

Solid Fill, With this option which ever color you choose the background color will be that color with no difference in shades or texture.

Gradient Fill, with this option you are able to giving your back ground a more interesting appearance by mixing shades, colors and patterns.

Picture or Texture Fill, This options allows you to add a image as the background or pattern as the background. Examples of these Patterns can be seen below.

Change Font

Another option you can add to the PowerPoint template is the default font used.

You do this by

• Going to the Edit Theme section
• Choosing Fonts.

There are a lot of aspects of the template that can be changed to meet your style and preference. In the image above are some of those options.

After all the changes, the final step is to save all your hard work as a PowerPoint Template.

• Go to the Office button
• Choose Save As

This will open a new window.

• Click the Save as type
• Choose PowerPoint Template.

Hit Save and your PowerPoint Template is all ready to go!

To access your template

• Go to the Office Menu
• Choose New
• Click My Templates and choose the template you just created

When you package a presentation, along with the PowerPoint Viewer,  fonts, music, images, and graphics are also included

So lets begin.

To Package a presentation for CD, follow these steps.

1. Click the Office button

2. Go to Publish

3.  Choose Package for CD

1. Firstly you want to name your CD preferably something short, easy to remember and related to the presentation that is being package.

2.  This step is optional. The current presentation will be added to the package. If you would like to add more presentations to the package choose to Add Files

If you choose to skip Step 2. simply click Copy to CD and your done

If you chose to go with Step 2.  Select the files to be added. This will open a new window. This window shows all the presentation to be added and also in what order that they will played in.

This can be re -ordered by clicking the up and down arrows.

To finish the packaging process simply click Copy to CD , however before doing that there are Packaging options available, that can be viewed by clicking Options

The viewer Package refers to the PowerPoint Viewer that will be included when the presentation gets packaged.

1.  Play all presentations automatically in the specified order.

When the CD is inserted into the computer. The presentation will be played automatically and in the order specified earlier.

2. Play only the first presentation automatically.

The first presentation on the list will be played only. The other presentations will only be played when selected by the user.

3. Let the user select which presentation to view.

The user will select from a list of presentation which to be viewed

4. Don’t play the CD automatically.

Normally when the CD is inserted, the presentation will play automatically however in this case the user will have to access the CD manually and launch the presentation.

There is also an option to protect the privacy of the presentation by adding a password.

Password to open each presentation

When a user attempts to open the presentation a password will be required otherwise the presentation will not launch.

Password to Modify each presentation

After the presentation has been launch, If the user attempts to change an aspect of the presentation such as content or graphics a password will be required.

And that’s everything you need to know about Packaging a Presentation for CD in PowerPoint 2007!

A case in which this would be useful is an instructor that would like the presentation lecture to be available to his/her students.

To do this follow the steps below

• Go Microsoft office button
• Choose the Save As option

This will open a new in window.

Your first step is to name the presentation followed by choosing the file type

There are 2 options for saving the presentation as a web page.

1. Single File Web Page – By using this format, all  sounds, images and animations will be embedded in the web page, and the presentation will be saved as a .MHT file extension.

2. Web Page – Sounds, images and animations will be saved in a separate folder that also must be uploaded to your website. If this folder isn’t uploaded the presentation will not have full functionality. In this case the file extension will be .HTM

The Page title will be the title of your presentation on the web page, so chose a page title that is related to the presentation.

After you have chosen a page title, hit Save and your done!

To do this, follow these steps.

Go to the the insert tab and click the Chart option

This will open a new window that will provide you with a list of options for chart types such as Column, Line, Pie, etc.

After selecting a chart type, the chart will be inserted into the slide. Microsoft Excel will be loaded allowing the user to change the data and thus affecting the chart.

After data is enter/manipulated simply close Microsoft Excel and  your done!

To insert a comment in PowerPoint 2007

Go to the Review tab followed by choose the New Comment option

This will open a new box in which comments can be inserted.

The comments can be dragged and position anywhere on the slide, by clicking on the position labelled above.

Here are some examples of uses of comments.

1.

2.

To Rotate and/or Flip Objects in PowerPoint 2007. Go to the Home tab located in the PowerPoint ribbon.

Choose the Arrange option located in the drawing section.

This will open a drop down menu. Go to the rotate option located below the Position objections category. It is in this area that the object can be rotated along with being flipped.

The other method for rotating a object to click on the object followed by clicking and holding on the green circle located at the top of the object and rotating .

If your looking for precision, In the arrange drop down menu go to the More Rotate Options.

This will open a new window that will allow the user to precisely put in the degree of rotation for the object.

1. First select all the objects by holding down CTRL and click each object that you would like to be part of the group

2. Go to the Format tab, then click the Group button and select Group.

3. Heres an example of how a group of objects would look like. Notice that instead of having multiple boxes there is simply one.

4. To ungroup objects, select the group box , then go to the Format Tab, click Group and select Ungroup.

5. Another method of grouping and ungrouping is to right-click the selected objects , go to Group and select group/ungroup

On the ribbon go to the Insert Tab and choose the Table option.

This will open a window that allows you to choose the amount of columns and rows that the table will consist of.

After you have selected the size of the table, the table will be added to the slide. The design of the table will be based on the current theme of the presentation.

If however you would like to change the design of the table this can be done in the ribbon under the Design tab.